Administrative & Events Executive - Asia School of Business

Reports to: Senior Manager, Administrative Services

Position Overview:

Provides administrative support to the Operation function and Faculty Support team.

Principle Duties and Responsibilities:

Coordination of internal and external meeting, including logistic and venue arrangement
Support events coordination
Office facility and manage the stock-up of office stationary
Coordinate the expenses claim process for the Chief Operating Officer
Business travel arrangement (including air-ticket booking, transportation from/to the airport, local transportation arrangement to/from hotel/accommodation)
To support other procurement activities.

JOB REQUIREMENTS

Skills/ Knowledge:

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
Excellent written and verbal communication skills in English

Education and Experience:
• Bachelor’s degree required
• A successful track record of 1-3 years in a similar position.

General Description

To lead in coordinating the general research activities of the research project, including assisting the research center Faculty Director on project planning and management.
To manage and plan the research project, budget and expenditure together with the research center management team.
To lead in reporting research project activities to grant provider and senior management.
To lead, manage and monitor the research project administration, including the research project management, publication process, workshop organization and event organization.
To manage the promotion of the research project and research activities in the research center.
To participate in the general management activities of the research centers together with the research center management team.

Minimum Qualification and Skills Required

Excellent command of English and Malay (spoken and written) – both in research writing and also on business writing. 
Excellent general administration and Project Management skills.
Excellent skills in using Microsoft office software and other project planning tools.
Excellent organisational and collaboration skills, strong team player that can lead and delegate to teams.
Self-motivated to initiate, operate and manage multiple different operations in the research project and research center.
Timely and detailed-oriented in managing operations and administration.

Required Qualifications

Minimum 5 years working experience in relevant field.

Remuneration

The base salary will be in the range of RM5,500 to RM6,500, and EPF, SOCSO and insurance will be included.