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Asia School of Business

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Executive Education

We're excited to work with you - Register as an ASB Vendor

Thank you for your interest to become a Vendor to ASB. For smooth registration, please ensure:

  • You have readily scanned all certified supporting documents
  • You have entered and attached all the necessary documents and information
  • Upon full comprehension of the reading materials, please proceed to enter your data

Join as a Vendor

Register as a New Vendor

Register Now

Manual:

›Manual for New Vendor Registration

›Video Guide

Already have an account

Sign In

Manuals:

›Manual for Sign in on PO Invoicing

›Manual for Sign in on Direct Invoicing

›Video Guide

News & Announcements

News & Announcement
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News & Announcement 3
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Frequently Asked Questions

General

Any individual or company that provides goods or services relevant to ASB’s operations may apply to become a registered vendor, subject to qualification and due diligence requirements.

You can check the table under ‘Registration Process’ for the required documents.

ASB is committed to safeguarding all personal information provided to us. In certain circumstances, we may be legally obligated to disclose your personal information to government authorities, regulatory bodies, or law enforcement agencies in compliance with applicable laws and regulations. For further information, kindly refer to ASB’s Privacy Policy and Notices https://asb.edu.my/privacy-policy/.

Yes, through the News & Announcement section.

The registration process typically takes up to 2 working days, provided no issues arise. Vendors will be notified via system email once the application is successful or if additional clarification or information is required.

 

Yes, you will receive a system email notification once your application has been reviewed, either confirming your approval or requesting additional information.

Yes. You may log into the Oracle Vendor Portal to update your company’s details. Some changes may require additional verification.

Multiple accounts but only one account per email for administrative purpose.

PDF or JPG file formats.

You may reach out to our Vendor Management team at vendormanagement@asb.edu.my for assistance with your vendor registration

Invoicing

 

Forgot Password/Need to reset password

Please click ‘Forgot Password’ at the Oracle Vendor Portal to reset the password. You will be required to enter the new password, and an email will be sent to you afterwards. Click the link and you may log in using the new password.

 

I need to update my email address (User ID)

Please send the request to vendormanagement@asb.edu.my.

 

I don’t remember if I already have an account
Please send an email to vendormanagement@asb.edu.my to check on the user account.

 

How do I submit an invoice to ASB?

All invoices must be submitted electronically via the Oracle Vendor Portal. Ensure that your invoice matches the Purchase Order (PO) details.

 

There are two options for creating invoices in the system: ‘Create Invoice’ and ‘Create Invoice without PO’. Which should I choose?

Please consult the Person in Charge (PIC) you are liaising with to confirm whether a PO-based or non-PO-based invoice is required. If a PO-based invoice is needed, select ‘Create Invoice’. If a non-PO-based invoice is required, select ‘Create Invoice without PO’.

 

Why is the PO not appearing when I attempt to create an invoice?

The PO is unavailable as receipting has not been completed. Please contact the Person in Charge (PIC) regarding the receipt.

 

How can I check the status of my invoice?

You can track your invoice status and payment progress through the Oracle Vendor Portal under the ‘View Invoices’ section.

 

I have a specific issue in submitting my invoice?

Please reach out to us via vendormanagement@asb.edu.my.

 

How can I cancel an invoice that is already submitted?

Invoice can only be cancelled by ASB. Please inform us via vendormanagement@asb.edu.my to cancel the invoice.

 

What should I do if my invoice is rejected?

If your invoice is rejected, you will be notified through the portal or via email. Please review the reasons for rejection. Kindly create a new invoice and submit it.

 

After rejection of an invoice, how can I address the double invoicing number in the system?

Please reach out to us via vendormanagement@asb.edu.my.

 

How do I check the final invoice amount and the total tax amount?

Click ‘Calculate Tax’ to see the total invoice amount and total tax amount.

 

For the invoice number field labeled ‘Number’, should vendors enter the full invoice including letters or only the numeric part?

Kindly ensure the invoice number entered matches exactly as shown on your invoice, including any alphabetical and numerical characters.

 

Is selecting the ‘Tax Classification’ necessary?

Please select the correct tax classification which is applicable to your invoice. The total amount must be the same as the invoice amount.

 

What if my bank details change?

Please update your bank details via the Oracle Vendor Portal. Supporting documents – official bank letter and bank statement header are required for verification.

 

How do I check my PO number?

Please go to ‘Manage Orders’ to view your PO number. Enter your vendor’s name and click ‘Search’. The list of Purchase Orders will appear, and you may select the PO number to view the details.

 

How do I check if the PO was approved before submitting an invoice?

Navigate to ‘Manage Orders’ and search for the PO number. Its appearance indicates that the PO has been approved.

Contact Us

Telephone

03-20233083

Email

Contact Us

Address

Asia School of Business

C/O ASB Management Sdn Bhd

11, Jalan Dato Onn

50480 Kuala Lumpur, Malaysia